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Environmental Works, Inc.

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Invoice Manager

Invoice Manager

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POSITION SUMMARY

The Invoice Manager is responsible for accurate and timely setup of new projects including review of the contract or proposal. This position is accountable for reviewing and entering daily equipment logs for costing and client billing, along with completion of assigned project invoicing. This position works closely with Client Managers, Project Managers, and other Administrative staff in the analysis of project costs and profitability. This position reports to the Systems Officer.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Effectively communicate with Project Managers and Client Managers regarding contract documents, change orders, approvals, and any additional services related to billing.
  • Setup new projects and proposal projects in the database daily for multiple offices.
  • Review and enter daily equipment logs for costing and billing records.
  • Review weekly timesheets against daily equipment logs.
  • Assist in Work-In-Progress (WIP) billing moves for Project Managers, etc.
  • Work closely with Project Managers and Client Managers in multiple offices to ensure that client billing is completed in a timely manner.
  • Learn and maintain client billing needs/requirements for accurate invoices.
  • Close out projects upon completion and review projects for revenue and profit accuracies.
  • Compile information for internal and external reporting, as needed.

COMPETENCIES

  • Must possess a high level of confidentiality.
  • Well-organized, detail-oriented, and able to handle a fast-paced work environment. Ability to prioritize tasks.
  • Strong time management skills while working on multiple projects and deadlines.
  • Self-starter and organized.
  • Effective communication skills.

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a full-time position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5 p.m. Some flexibility in hours is required and overtime may be needed due to business needs.

REQUIRED EDUCATION AND EXPERIENCE

High school diploma or equivalent.

PREFERRED EDUCATION AND EXPERIENCE

  • Two (2) years or more in Administrative Support role.
  • Knowledge of Deltek software systems (Ajera, Vision, or Vantagepoint).
  • Accounting experience or degree is a plus.

OTHER DUTIES

Promote a positive working environment in order to achieve the organization’s goals.

  • Perform other duties as assigned.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment. All employees are required to follow safety standards and wear all personal protective equipment in designated areas.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.This is a largely sedentary role; however the employee may occasionally lift and/or move up to 10 pounds.

AAP/EEO

Environmental Works provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.